| Microsoft Office 2003: Outlook Intermediate Outlook Tips, Tricks, and Savage Amusement... |
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| [Software Tips] [Microsoft Outlook] |
| Sort Large Contact Lists | |||
 If you have a large contact list, use Categories to create subsets that you can sort
and group by. You can even create custom categories. Open a contact item, click the
Categories button at the bottom of the form. Click the Master Category List button. Type
in the custom category and click Add. For mass e-mailing, drag a category of contacts into
the Inbox icon on the Outlook bar, and Outlook will automatically populate the To field
with all the e-mail addresses. |
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| Preserve Time/Date Ranges | |||
| Outlook preserves your time/date ranges in your Calendar. For example, if you open an existing event or appointment and want to change the start date, simply click the drop-down list for Start Date. You can select a range on the displayed Calendar. Outlook will automatically update the start/end date values to preserve the original range. Outlook will also do this for start/end times. | |||
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| Journal a Phone Call | |||
| In Contacts, to journal a phone call without using the AutoDialer, open the contact item and click the Journal tab. Click the New Journal Entry button at the bottom of the form. Or, open the contact item, and click Record on the Tools menu in Journal. | |||
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| Forward a Contact to Someone | |||
| To forward a contact to another Outlook user, select the contact. Using the right mouse button, click the contact, and then select Forward on the shortcut menu. Outlook will automatically put the contact item into a mail message. The recipient simply has to drag the contact item (from the mail message) over the Contact icon (on the Outlook bar) and Outlook will automatically add the item. | |||
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| Quickly Move to Specific Contacts | |||
| In the Address Cards view of the Contacts folder, you can quickly move to specific contacts by typing the first letter of the contact's name. Outlook will move to the start of the contacts that begin with that letter. This quick search will also work in the Phone List view. Simply change the Phone List view so that it is read-only; then the keyword search will work. To do this, click Format View on the View menu and click to clear the Allow In-Cell Editing check box. | |||
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| Why Hyperlinks Behave Differently | |||
| In Microsoft Outlook 98, hyperlinks behave differently depending on which
editor you are using. MORE INFORMATION HTML or Microsoft Word Editor Using either the HTML or Word editor,
Outlook turns message text in the form of fully qualified links or text that appears to be links,
into live links. For example, Outlook will turn the following text strings into live links: http://www.microsoft.com (fully qualified) mailto:JDoe@mailbox.com (fully qualified) www.microsoft.com (appears to be a link) aaa@bbb.ccc (appears to be a link) NOTE: Although the links appear to be "live" in an HTML message, they will not execute until you send the message and the recipient opens it. Microsoft Outlook Rich Text (RTF) or Plain Text Editor Using the RTF or Plain Text editor, Outlook turns only message text in the form of fully qualified links into live links. For example, Outlook will turn the following text strings into live links: http://www.microsoft.com (fully qualified) mailto:JDoe@mailbox.com (fully qualified) Outlook will NOT turn the following text strings into live links: www.microsoft.com (appears to be a link) aaa@bbb.ccc (appears to be a link) NOTE: Other mail clients receiving messages with apparent links, such as those above, may not recognize them as links. Therefore, it is always best to enter fully qualified links in outgoing messages. Also note, that just because Outlook turns a text string into a live link, it does not assure that the link is valid and can be used. |
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