 The Document Theme defines the colors, fonts and graphic effects for a document. When applying a Theme you can choose to apply only one, or any number of these elements. All you have to do is select the palette, font or styling from one of the three galleries in the Themes group.
When you open both the font picker and the color picker, the top entries give you choices that are "theme aware". This means that if you apply your choices to selected text and then change the theme, the applied fonts and colors will be updated. Rather than assigning the color "green" to content, you are assigning "theme color 2".
The purpose of a theme is to allow the changing of fonts and colors in a consistent way across a document without having to redefine the individual styles. This functionality is lost when you apply a font directly or use one of the Standard colors from the bottom of the color picker, even if you save that information as part of the style definition. In this case the document is no longer "theme-aware".
The new Office Theme file format (.THMX) is shared between Word, Excel, PowerPoint and Outlook email messages. Almost everything that can be inserted into a document is automatically styled to match the overall document theme creating a consistent document design. Similar themes are also available for data reports in Access and Project or shapes in Visio.
SmartArt is a new group of easily editable and formatted diagrams. There are many preset SmartArt graphics layout templates in a variety of categories such as list, process, cycle, and hierarchy.When an instance of a SmartArt is inserted, a Text Pane appears next to it to guide the user through entering text in the hierarchical levels. Microsoft Word 2007's help feature recommends SmartArt graphics for organization charts of fewer than 30 shapes that have 3D effects (such as bevels and glows) applied to them. It also suggests that the organization charts that Microsoft Visio can create are more suitable for for charts of up to 1000 shapes that must be precisely customizable.
In Word 2007 you can copy the format of selected text and paste the copied attributes to a 'target' selection. Simply select the text, double click the Format Painter on the Home tab (it then remains active until you press Esc or click the button again). Note the paintbrush that stalks your cursor as you move it. When you select your target text, the copied formatting is applied as soon as you release the mouse button.
Because blogs are published on the internet, blog posts are typically created in HTML within the application provided by the blogging service. Blog editors, however, do not have the same document authoring features that Word 2007 has, so one option open to you is to write your blog post and publish it all from Word. To start blogging in Word 2007, you first have to create a blog account with a service provider (popular examples are Wordpress and Blogger). Once you've done that you need to configure Word to use your account information when you open or publish blog posts. You can register all the blog accounts you have, and then when you blog, you can tell Word which account to use. Click the Office button, then select New > Blog Post > Create, and if you haven't registered already, you will be prompted to do so now.
Click Register Now, and a series of dialog boxes will allow you to enter information about setting up your blog within Word. You will be required to supply information about the following:
- Blog provider
- User name and password for your blog
- Picture options - this is where you specify the image host you use when including images in your posts
- Which blog you want to publish to. For example, you may have several different blogs hosted at Blogger so you need to tell Word which one you want to publish the current post to. There is a list of blog service providers that Word already knows about, but you can add new ones to that list.
When you create a new blog post, you'll notice that the ribbon displays fewer tabs. Because this is a blog post your document authoring options are vastly reduced, and some of the tabs are redundant. Once you have written a blog post and are ready to publish it, you can click either the top or the bottom of the Publish button. Clicking the top portion performs a straight publish to your blog whereas clicking the down arrow gives you the option of either publishing or publishing as draft (a draft is simply a copy that is retained until you are happy to publish it for public viewing).
Once you've published, click on the Home Page button to admire your newly created blog post! Also on the blog tab you will find the Open Existing button which allows you to amend blog posts you have already created. Using the Manage Accounts command you can change details about your existing blog accounts and you can also add new ones.
Building Blocks are complete pieces of content (such as a cover page, header, footer etc) that can be inserted into a page. They have designated regions to type content (e.g. document title, date). These editable regions are known as Content Controls and are mapped to document properties. Mapping Content Controls to document properties enables their persistence even if you change the cover page, header or footer. This means that if you set the document title on the cover page, all the other building blocks that reference the title content control are updated with the new title.
Entering the information once and having it updated everywhere it appears reduces errors and speeds up the document creation process.
To help you achieve a consistent look across different Building Blocks, they have been coordinated with unique names. This means that you can use the 'Austere' cover page with the 'Austere' header and footer, and your document will look good. Building Blocks are also tied closely with the document theme so that when you change the theme, building blocks adopt the new theme. Building Blocks also adapt nicely to changes in page orientation, margin size changes etc.
To lock content in a document in Word 2007 you first of all have to have the Developer Tab displayed. To do this, click on the Office button > Word Options and on the Popular page ensure that Show Developer Tab in Ribbon is checked.
Select the text that you want to protect and then click the Group command in the Controls group on the Developer Tab. Select Group. Now when you try to make changes to the locked content, the error message "This modification is not allowed because the selection is locked" is displayed in the Status Bar. Although locked content cannot be changed, it can de deleted. That is, unless you click on the properties button in the same group and check Content Control Cannot Be Deleted.
As soon as you type a number and a space, a list begins. If you didn't mean to start a list, then a simple Undo removes the list quality of your line and returns your numbering to plain text. As well as recognizing Arabic numbers followed by punctuation, such as 1) or 1., Word also recognizes lettered lists (using lowercase or uppercase) and has several automatic bullet symbols (such as *, >, and -). Often, all you need to do is type a number value followed by the punctuation you want for the numbering and press the Spacebar. Here are some tips to help you number those lists:
- To join two lists together right click on the first number of the second list and select Continue Numbering.
- If you want to split a numbered list, right click at the point where you want to split the existing list and choose to start a new numbered list (at any value you wish)
- If you have a list that is numbered with Arabic numerals (1, 2, 3, and so on) that contains unnumbered paragraphs, you can pick the numbering back up by typing the next number in sequence. So if you have paragraphs numbered 1) and 2) and then an unnumbered paragraph, you can rejoin the previous list by starting your next paragraph with 3) followed by a space. If you start a new paragraph with a 1), then you'll start a new list.
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